Communication is the most important facet of education in the classroom, and it’s also an essential resource for the school’s administration, its teachers, and its administrative professionals. School funding is tight around the nation, and modern schools often use legacy phone systems that haven’t changed too much in the past few decades. A few new phone lines or an extra fax machine is often all that’s changed in the average school’s front office in several years. Despite classrooms of computers and high-speed internet access, too many schools are still using outdated phones. A modern telecommunications system installed by a company like Vergent increases student safety and also reduces school overhead costs.

School Phone Systems that Go Beyond the Office

Fifty years ago, the only place with a phone in a school was probably the front office where the receptionist had a phone and some members of the administration had phones, like the principal. Today, on the other hand, virtually every teacher in a school will have a smartphone or a cell phone, and modern telecommunications systems for educational facilities can provide added communications options for teachers today. One of the beneficial features of an upgraded business phone service is the ability to take calls from a variety of places. With features like conference calling, messaging, and advanced voice mail, a teacher has many options for communicating with parents, other school staff, and students.

Teachers can use a conference call feature to conduct a meeting with parents which means no more missed parent/teacher conferences or PTA meetings.

Reduce Phone Costs with New Equipment

Investment is necessary for upgrading the telecommunications and networking at a school, but the initial investment is important because future expansion is rendered less expensive with today’s scalable technology. For example, a school may decide to work with a VoIP (Voice over Internet Protocol) system that doesn’t require separate, dedicated lines for each room. Instead, the VoIP system uses the current network at the school, which means less upfront investment and lower costs when the system is upgraded again in the future.

Speak with a business phone consulting firm like Vergent to see how to reduce costs when upgrading to a new PBX, fiber optic, or VoIP system.

What Features are Available on New Business Phone Systems?

One of the biggest benefits of an upgraded phone system is the increase in available lines of communication in a single building. Instead of running extra phone lines through every single classroom, a VoIP business phone system could use the existing internet lines.

Additionally, modern phone systems provide these benefits:

  • Voicemail-to-email functionality
  • Web conferencing for easy conference calls
  • Internet-based faxing
  • Reduced costs for upgrading to more lines
  • Lower monthly service costs
  • Combined IT support and telecommunications support

New telephone systems are also much easier to use than older systems, which means easy adoption by teachers and administration. Improved telecommunications also makes it easier to communicate school-wide with teachers, find substitute teachers, and contact teachers through enhanced voice mail and messaging.

Did You Know? There are federal subsidies available to educational institutions for internet access and telephone lines.

Improve Security at School

It’s an unfortunate feature of today’s educational environment that security is a primary concern, and updated communications and networking are vital to the safety of students and teachers today. Some of the security enhancements available with modern systems include access control via the school’s network, as well as the capability to contact emergency personnel with one-touch dialing. New phone systems also make it possible to record calls and keep a database of caller ID information, which aids security. Contact Vergent to discuss options for upgrading your school’s telecommunications and internet by installing new, advanced equipment.

Read more about: Virtual PBX Phone Systems